How to create and share an online RSVP form

Use a hosted landing page when you want a registration page without building a website. Use an embedded form when you want visitors to respond directly on your own page.

1. Create an event in the AddEvent dashboard, through the AddEvent API, or through the Zapier integration.
2. Enter the event title, date, time, and time zone.
3. Select the default RSVP form or a custom form.
4. Configure confirmation, reminder, and follow-up emails as needed.
5. Choose a sharing method and test the registration process before sending invitations.

What details should you include in an RSVP event?

Enter an event title, date, and time, and set the event's time zone. Include a description, venue address or online meeting link, organizer details, and a calendar reminder where relevant.

Choose an RSVP form for the event. This determines which details people enter when responding to your invitation.

How to customize your online RSVP form

The default RSVP form requires a name and email address. Create a custom RSVP form when you need additional information or want to change the questions people see.

Custom forms support text, number, email, date, country, and state fields; radio buttons and checkboxes; and marketing consent checkboxes. They also support query-string fields and custom HTML.

The email address field is always required. You can make other fields required or optional, and save your custom form as a template to reuse across events.

Keep the form focused on the information you need to manage the event. For example, a workshop might ask for a company name or preferred session, while an in-person event might ask about dietary requirements.

How RSVP confirmation, reminder, and follow-up emails work

AddEvent can send automated emails to people who register for your RSVP event. Configure the content and timing before sharing your invitation.

• Confirmation email: sent immediately after an RSVP by default.
• Two reminder emails: sent one day and two hours before the event by default.
• Follow-up email: available after the event and disabled by default.

Enable or disable each email individually and adjust the timing of reminder and follow-up emails. Customize the content using HTML and insert information collected in your RSVP form using tags. Save email templates to reuse them for other RSVP events.

Emails use the sender name AddEvent.com and the address events@addevent.com by default. Review the available sender settings if you want to use a name and email address your audience recognizes.

A follow-up email is based on registration, not proof of attendance. Write it so it makes sense for recipients who may not have attended.

Add an RSVP button to your website

An RSVP button directs visitors from your website to the event's hosted RSVP landing page. Use it when you want a clear registration call to action without displaying the full form on your website.

How to install an RSVP button

1. Open your RSVP event in the AddEvent app.
2. Copy the RSVP button code snippet.
3. Paste the code where you want the button to appear. In a website builder, use its HTML embed or custom embed option.
4. Preview the page and check that the button opens the correct registration page.

Customize your RSVP button

Choose a default button design or use your own linked image to change the text, icon, colors, and language. You can also customize the RSVP landing page visitors open after selecting the button.

Add an RSVP link to an email campaign

An RSVP link takes email recipients to your hosted registration page. Use it in invitations, newsletters, and email campaigns.

How to add an RSVP link to an email

1. Open your RSVP event in the AddEvent app.
2. Copy the RSVP link and paste it into your email editor.
3. If the editor does not preserve an image-based link, use its button block or a text link pointing to the RSVP landing page. For an HTML email template, copy the RSVP link's HTML code.
4. Send a test email and check the registration link before sending your campaign.

Customize your RSVP link

Use link text such as Register for the event or RSVP now, or add the landing page URL to your own button or image. Match the design to your email while keeping the link destination intact.

Share a hosted RSVP landing page

A hosted RSVP landing page displays your event details and registration form. AddEvent creates and hosts the page for your RSVP event, so you can collect responses without building a separate website.

Share the page on social media, by SMS, or in direct messages. Visitors can review the event information, submit their response, and then add the event to their calendars.

How to share your RSVP landing page

1. Open your RSVP event in the AddEvent app.
2. Copy the landing page's standard link or short link.
3. Paste the link into your post or message. Use the short link when space is limited.

Customize your RSVP landing page

Adjust the page's fonts, colors, language, date and time formats, and images to match your branding. HTML and CSS customization lets you make further changes to the layout and content.

Embed an RSVP form on your website

An embeddable RSVP form displays event details and registration directly on your website. Visitors can respond in the embedded form without opening the hosted RSVP landing page.

How to embed an RSVP form

1. Open your RSVP event in the AddEvent app.
2. Copy the embeddable RSVP form code snippet.
3. Paste it where you want registration to appear. In a website builder, use its HTML embed or custom embed option.
4. Preview the page and submit a test response to check the form and confirmation flow.

Customize your embedded RSVP form

Adjust the fonts, colors, language, size, and date and time formats to fit your website.